Business Assistant - Small Family Office, Westminster

** 1 Year Fixed Term Maternity Contract **

Join a small yet well-established family office as a Business Assistant supporting the Directors and the wider business. The role will require an Assistant who can support with EA responsibilities as well as operations. We are looking for a polished individual can remain calm under a high pressure / fast-paced environment. 

Responsibilities will include:

EA support

• Diary management, arrange internal and external meetings
• Managing business and private duties for the directors 
• Arranging travel, Visas, accommodation
• Administration of small family charity
• Screening of incoming emails and project communications
• Liaising with Consultants on various property projects 
• Preparation of quarterly reports 
• Management of sales of event tickets
• Expense claims for directors and staff
• Assist in research tasks 
• Administration of filing system

Finance / operations

• Setting up payment of bills for company and directors
• Budget forecasting and cashflow management
• HR/payroll (notification to accountants of hours, changes, etc. 
• Monthly invoice collation for accountant day-to-day office organisation and administration
• Ensuring efficient management of the day to day running of the office
• Managing administrative assistant
• First contact for all IT related issues/problems
• Management of utility contracts
• Help with the smooth running of the house/office
• Keeping up to date with systems and ways to improve the efficiency of the office
• Other ad hoc duties as and when required

What we are looking for:

• 5+ years in a similar support role 
• Impeccable communication and organisational skills
• Meticulous attention to detail
• Ability to manage multiple complex tasks simultaneously
• Ability to work under pressure
• Enthusiastic “hands on” personality 
• Prepared to take on a wide range of duties
• Knowledge of Google Apps, Microsoft Office, MS Word, PowerPoint & Excel