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PA/Office Manager - Theatre Production Company!

Vacancy Description:

An established and successful theatre production company are looking for an PA/Office Manager to join their dynamic and passionate team! We are looking to hire a fantastic, experienced and confident EA for this wonderful creative company. Representing the Chairman, you will need to have first class communication skills and a very approachable manner.
 
Responsibilities include:

  • Manage a very busy diary; arranging meetings and conference calls, prioritising, implementing last minute changes and coordinating with the team to ensure most efficient use of Chairman’s time
  • Ensure appropriate systems and processes are developed and maintained to ensure the smooth running of the office
  • Ad hoc event management, such as marketing events and team socials
  • Ad hoc support to the team
  • Cultivate and build relationships that are strategically important to the business
  • Organise and prioritise daily workload, make appointments, coordinate reservations, send RSVPs to events, and schedule and assist with meetings as necessary
  • Coordinate local and international travel. Book flights, hotels, taxis etc.
  • Arranging all aspects of travel including flights, hotel bookings, Visas, creating comprehensive travel itineraries
  • Liaising with internal and external staff
  • Researching ahead of meetings and fully briefing Chairman in preparation
  • Strong relationship building skills with the ability to deal with people at all levels
  • Keep on top of important tasks and deadlines
  • Draft and prepare presentations and correspondence
  • Act as the first point of contact, managing telephone and email enquiries
  • Any personal tasks as assigned by the Chairman. These might include coordinating travel arrangements for the family etc.

 

What we are looking for:

  • Must have supported at senior level as a PA/EA preferably in a media / creative / theatrical environment
  • Someone who enjoys being the lynchpin for the team!
  • High levels of discretion and confidentiality
  • High attention to detail and strong, articulate communication skills
  • Experience or strong interest in theatre/musicals
  • First class relationship building skills
  • Flexible with the ability to manage changing priorities
  • Excellent working knowledge of Microsoft Office
  • Ability to remain calm under pressure and remain focused
Duration

Permanent

Location

London

Salary

£30,000 - £40,000 pa

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