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Office Manager - Mayfair based Hedge Fund!

Vacancy Description:

We are looking to recruit an Office Manager to take responsibility for ensuring an efficient, proactive and smooth running of a Mayfair based hedge fund.  In addition to all general office management and operations, you will also be responsible for providing ad hoc PA to the executive team. The incumbent will be a key member, acting as the lynchpin across the team. 

Key accountabilities include:

  • Ensure the efficient functioning of all aspects of the office 
  • Arranging, reviewing services and negotiating contracts and terms of business with external suppliers 
  • Oversee and maintain internal procedures, administer office systems
  • Support with organising company events, conferences, team lunches, socials
  • Act as the first port of call for all staff facilities related enquiries and internal and external contractors, building management on issues connected with security, fire and health and safety
  • Responsible for the project management, supervision and coordinating work of contractors (occasionally out of hours and at weekends) while ensuring minimum disruption to the business; 
  • Ensure that Health & Safety, security and any other legislative requirements are met
  • Manage building maintenance checks and records
  • Some administrative PA for the Execs such as coordinating meetings and travel 
  • Ad hoc HR admin support (manage the induction process of any new starters)
  • Finance admin including processing payroll 

Skills and experience:

  • Ideally 5+ years’ experience in an office management role within a professional services environment is preferred 
  • Robust, positive, cheerful and solutions-focused approach
  • Highly organised, strong attention to detail and ability to plan and prioritise effectively
  • Strong interpersonal and communication skills
  • A self-starter with an ability to respond to issues quickly and develop practical ideas for their resolution
  • A team player with strong influencing and relationship building ability

 

Duration

Permanent

Location

London

Salary

£35,000 - £50,000 pa

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