Project Coordinator - Family Run Property Company, Mayfair!

Our client, a well-established family-run business within the property industry based in Mayfair, is looking for a Project Coordinator! Supporting the Director with projects, this lovely and varied role will require agility and the ability to pay meticulous attention to detail whilst always delivering tasks to a high standard. 

The team is incredibly supportive and friendly so it is essential for the candidate to enjoy working as part of a team, exercise a positive working attitude and importantly a great sense of humour!

Key Responsibilities: 

• Creation of work in progress spreadsheet, monitoring and undertaking tasks, as necessary
• Providing assistance to Project Managers
• Answering telephone calls, assisting where possible and passing on messages where required 
• Ensure engineers, vehicles, etc. are booked in with site prior to project commencement
• Arranging meetings and ensuring calendar is up to date
• Liaising with Projects team to efficiently deal with both client enquires and supplier/contractor questions
• Translation of quotes from costing spreadsheet to formal quotation and issuing to client
• Liaison with clients as required - phone and email
• Attend meetings as requested and take meeting minutes
• General administrative tasks to assist the team 
• Liaising with suppliers as required - obtaining material costs, ordering of materials, answering contractor/supplier questions, or ensuring the project team deal with information required

What we are looking for:

• Impeccable organisation and communication skills
• Polite, well spoken, enthusiastic and a ‘can-do’ attitude
• Outstanding time management and prioritisation skills 
• Ability to work autonomously 
• Solutions and results oriented 
• Meticulous attention to detail 
• Sound use of MS Office including Excel and general Mac operations