LDN +44 (0)20 7698 2726NYC +1 (646) 712 9199

Office Assistant / People & Culture Coordinator - Marketing Consultancy, Soho!

Vacancy Description:

Our client, an award-winning marketing consultancy is looking for an Assistant / Culture Coordinator to join their team!  Based in Soho, the environment is sociable, fast paced and ambitious. This newly created role will be assisting a fantastic duo – the Head of People & Culture and also the Office Manager so we are looking for someone who has a proactive, ‘can-do’ approach to work and is also fun yet professional. This is a varied role with lots of different responsibilities!

The ideal candidate will be a team player who displays positivity at all times whilst delivering work to a high standard. This is a lovely role for someone who wants to bolster their support skillset and perhaps learn about HR. Fantastic training will be provided – all we ask for is enthusiasm and eagerness to learn! 

Responsibilities will include:  

  • First point of contact for general HR queries/questions 
  • Assist the Office Manager with admin support and general day-to-day running of the office
  • Maintaining all employee records and overseeing starter and leaver admin
  • Booking inductions, intro meetings and initial training 
  • Maintaining the mentor/buddy/director list 
  • Annual review and updates of policies and related guides 
  • Managing appraisal process – timelines, reminders, updating forms 
  • Probation reminders and follow-up admin 
  • Liaising with other teams as necessary 
  • Recruitment coordination and maintenance of recruitment documents 
  • Booking internal and external training sessions 
  • Supporting with training materials 
  • Keeping an up-to-date training record 
  • Updating employees regarding physical health, mental health and wellbeing offerings 
  • Become a First Aider and Fire Marshall 
  • Researching and getting quotes for a pre-employment checks system 
  • Coordinating employee feedback surveys 

What are we looking for:

  • Previous experience in a support role and demonstration of strong admin skills
  • Impeccable organisational and communication skills
  • Diligence and meticulous attention to detail 
  • Ability to build strong working relationships with colleagues 
  • Ability to adhere to confidentiality with sincere discretion 
  • Personable and approachable attitude 
  • Strong MS Office skills including Word, Excel, Outlook and PowerPoint
  • Hybrid work model





£25,000 - £30,000 pa