Team Assistant - Top Professional Athlete, Remote

A top professional athlete is looking for a Team Assistant to support himself in a business and personal capacity as well as his business team. You will work closely with the athlete, the Chief of Staff, creative team and performance coach. This is a great opportunity to carve out a strong foundation in a multifaceted administrative role within a kind working environment. 

You will have a great attitude, the ability to juggle multiple tasks within short time frames and be eager to be part of the team’s journey. 

*Please note the role is predominantly remote with last minute travel required when necessary. 

Responsibilities will include:

(Personal)

• Manage all parts of the athlete’s home life including managing cleaners, building concierge, drivers, and personal chefs
• Opening, sorting and distributing post, incoming emails, notices and other correspondence 
• Ever-changing diary management 
• Manage the maintenance and admin of the athlete’s properties in Europe 
• Travel: seamlessly manage commercial and private flight bookings, coordinate cars, accommodation, restaurant reservations for the athlete, his friends and family 
• Liaising with lawyers, accountants and wealth managers on admin / paperwork / upkeep of accounts 
• Build a working relationship with the athlete’s family and friends and support with requests such as travel 
• Arrange gifts for friends/family and managing birthday lists 
• Coordinate with the athlete’s club on tickets for games and the athlete’s schedule 

 (Business) 

• Carry out business administration 
• Support with the organisation's services and campaigns 
• Support Departments which include ‘Business Organisation + Development’ and ‘Head of Creative’
• Booking meetings, travel for Business Management/OPS + The Creative Team projects 
• Admin tasks such as helping with contracts, project agreements, NDAs etc.
• Minute taking and record keeping 
• Update budgets, spreadsheets, lists 
• Processing and paying invoices and keeping logs up to date 
• Keeping databases and contact lists updated 
• Manage DHL / FedEx account and all post 
• Organising Google Drive 

What we are looking for:

• Excellent communication and interpersonal skills 
• Ability to maximise proactivity and productivity whilst working remotely 
• Ability to work independently and take initiative 
• Strong team player who will go above and beyond to support the athlete
• Meticulous attention to detail 
• Self-motivated and directed
• Adhere to discretion sincerely 
• Time flexibility in order to be on hand (in person) and on-call at any given time (including some travel with the athlete), within reason 
• Sound knowledge of MS Office and Google Suite