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Private PA - Small Family Office, Mayfair!

Vacancy Description:

A small private family office in Mayfair requires a PA to assist the Principal, working together with the current PAs.  The Principal is a very busy individual predominately working in the property sector however the role will involve all aspects of his life ensuring every day is different.

Responsibilities include but not limited to:

Business 

  • Managing the diary for both meetings in the office and personal appointments; Maximise the time of the principal, working with the current PA to identify priorities and coordinate daily actions.  Ensure all corresponding arrangements are made e.g., agendas and documentation. 
  • Property; The Principal runs a very successful commercial and residential portfolio with a Property Director and Project Manager in place to manage it.  The PAs are to assist with arranging property access, viewings, maintenance, procurement of furniture/art and quote comparisons.
  • Administrative; Business meeting minute taking, email dictation, letter writing, arranging couriers and maintain shared computer filing systems.
  • Recruitment; Office & household staff.

Private

  • Arranging doctors, dentist and restaurant reservations.
  • Family – Assisting the principal’s son and daughter with any requirements such as travel, private tutors, memberships, appointments and school related matters.  
  • Research and coordinate all travel arrangements – Liaising with private jet charter, yacht charter, booking hotels and arranging all transportation.  Presenting all options and rates to the Principal before confirming the travel.

What we are looking for: 

  • Must be extremely organised and have constant communication with the current PA to ensure seamless support is provided to the Principal as well as the office
  • Able to build and maintain relationships whilst always maintaining the highest levels of confidentiality, discretion and sound judgement.  A good memory, ability to remain calm under pressure, multitask and be ‘on the ball’ is of utmost importance
  • This is a busy, demanding and changing environment and not for the faint hearted or sensitive.  
  • Please note this is a small office so candidates should be comfortable working in this type of environment.
  • Interest in the property sector is a bonus but not essential
Duration

Permanent

Location

London

Salary

£35,000 - £40,000 pa

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