LDN +44 (0)20 7698 2726NYC +1 (646) 712 9199

Team Assistant - Executive Search Firm, Mayfair

Vacancy Description:

Our client, an Executive Search firm, are looking for a Team Assistant to provide administrative support to the team in various areas of the business such as general office running, marketing and events. We are looking for a switched-on individual who can maintain a fair workload whilst delivering tasks to an impeccable standard. This role will suit someone who is eager to carve out a career within a support role. Collaborative and supportive environment with 4 days working from home.

Responsibilities will include:

  • Organise clients and staff events and manage attendance at conferences
  • Coordinate all marketing and branding activities, such as conferences banners, client presentations and other documents 
  • Manage company’s website, LinkedIn job posts and WordPress page
  • Support the Research Team with search related admin activities such as formatting CVs and client and candidate interviews scheduling 
  • Manage all suppliers' relationships, subscriptions and contracts 
  • Manage IT and telephone systems to ensure the efficient and smooth-running operation and project manage any changes
  • General office administration including, answering incoming calls and general oversight of the company’s database and e-filing system 
  • Organise staff birthday and leaving cards and gifts
  • Any other ad hoc tasks and projects and occasional support to the MP

What we are looking for:

  • Similar experience in a support role
  • A proactive can-do attitude 
  • Well organised and possess the ability to retain a keen attention to detail whilst working under pressure 
  • A high degree of initiative, flexibility and proactivity required to provide an efficient service to the team
  • Highly developed interpersonal and communication skills 
  • Able to demonstrate the capability to prioritise their workload with a view to meeting demanding deadlines
  • Efficient problem solver
  • Advanced knowledge of MS Office (in particular PowerPoint)





£33,000 - £38,000 pa