Team Assistant - Executive Search Firm, Mayfair

Our client, an Executive Search firm, are looking for a Team Assistant to provide administrative support to the team in various areas of the business such as general office running, marketing and events. We are looking for a switched-on individual who can maintain a fair workload whilst delivering tasks to an impeccable standard. This role will suit someone who is eager to carve out a career within a support role. Collaborative and supportive environment with 4 days working from home.

Responsibilities will include:

• Organise clients and staff events and manage attendance at conferences
• Coordinate all marketing and branding activities, such as conferences banners, client presentations and other documents 
• Manage company’s website, LinkedIn job posts and WordPress page
• Support the Research Team with search related admin activities such as formatting CVs and client and candidate interviews scheduling 
• Manage all suppliers' relationships, subscriptions and contracts 
• Manage IT and telephone systems to ensure the efficient and smooth-running operation and project manage any changes
• General office administration including, answering incoming calls and general oversight of the company’s database and e-filing system 
• Organise staff birthday and leaving cards and gifts
• Any other ad hoc tasks and projects and occasional support to the MP

What we are looking for:

• Similar experience in a support role
• A proactive can-do attitude 
• Well organised and possess the ability to retain a keen attention to detail whilst working under pressure 
• A high degree of initiative, flexibility and proactivity required to provide an efficient service to the team
• Highly developed interpersonal and communication skills 
• Able to demonstrate the capability to prioritise their workload with a view to meeting demanding deadlines
• Efficient problem solver
• Advanced knowledge of MS Office (in particular PowerPoint)