Part Time Operations Manager - Top Executive Search Firm, Canary Wharf

We have just taken on a fantastic Part Time opportunity for a smart and intelligent professional to join a leading, forward-thinking and super successful boutique global search firm. 

Working for one of London’s most successful and high-performing search firms, you will join the team as Operations Manager on a part-time basis (2.5 days per week for an initial 6-month contract, with potential for extension to a permanent role).  

In this role, you will be responsible for ensuring the smooth functioning of day-to-day operations, managing company finances, and supporting administrative functions across the business including HR support.  The role will require an experienced professional with strong commercial and business acumen

This is a great opportunity to showcase a broad range of skills.

Responsibilities will include: 

• Office Management: Handle day-to-day office operations including ordering supplies and dealing with queries related to the office space (WeWork).
• Financial Administration: Manage payroll payments, issue and chase invoices, and field requests from accountants.
• Stakeholder Management: Liaise with external and internal stakeholders, including clients, vendors, Rec2Rec agencies, and staff, on various processes.
• Maintaining Records: Manage filing of contracts, internal records, insurance, client terms, and other important documents.
• Onboarding & Offboarding: Oversee the onboarding and offboarding processes for staff, ensuring a smooth transition for all employees.
• Employer Branding: Collaborate with external marketing agencies to manage employer branding and marketing materials.
• Compliance Management: Oversee compliance matters, including visas, payroll for the US, insurance, and employee health benefits.
• HR Liaison: Work with the HR point of contact to schedule training and manage HR-related queries from staff.

What we are looking for:

• Strong ops experience including finance admin experience (payroll, invoicing, expenses)
• Excellent stakeholder management skills, both internal and external
• High attention to detail
• Familiarity with compliance and HR processes.
• Ability to work independently and manage a variety of tasks efficiently

Contract: Part-time (2.5 days per week for 6 months, potential for extension)