Executive Assistant - Global Leading Investment Firm | Mayfair

Our client, a highly successful and established global investment firm, is looking for an exceptional Executive Assistant to support a group of senior leaders, including C-Suite executives.

Operating within a fast-paced, high-performing and collaborative environment, this is a fantastic opportunity for an experienced EA who thrives at pace and enjoys being at the heart of a busy business. Supporting multiple senior professionals, you’ll need to be one step ahead at all times. Juggling ever-changing priorities, complex diaries and international travel whilst remaining calm, polished and solutions-focused.

The team are looking for someone who takes real pride in their work; a proactive, dependable and highly organised EA with exceptional attention to detail and a genuine no-task-too-small attitude.

Responsibilities will include:

• Complex diary and meeting management for multiple senior professionals, including C-Suite
• Coordinating meetings across multiple international time zones
• Extensive domestic and international travel management, including flights, accommodation, itineraries and logistics
• Managing expenses and associated administration
• Providing seamless day-to-day administrative support to senior executives
• Prioritising conflicting demands and adapting quickly to changing schedules
• Building strong working relationships across the business and with external stakeholders
• Handling highly confidential and sensitive information with complete discretion
• Supporting with ad hoc projects and administrative tasks
• Ensuring all work is completed accurately and within required timeframes

What we are looking for:

• Ideally 5+ years of experience as an EA, Team Assistant or in a similar role supporting multiple senior executives
• Previous experience within Financial Services or another fast-paced, high-performance environment
• Excellent organisation, prioritisation and time-management skills
• Outstanding written and verbal communication skills
• Meticulous attention to detail
• Confident managing multiple diaries, priorities and stakeholders simultaneously
• Calm, adaptable and solutions-focused when working under pressure
• High levels of professionalism, discretion and confidentiality
• A positive, proactive and resourceful approach
• Someone dependable, hands-on and genuinely happy to get stuck into whatever needs doing
• Strong relationship-building skills across all levels of a business
• Excellent IT skills, particularly Microsoft Office and Outlook

This is a brilliant opportunity for an experienced EA looking to join a prestigious global firm where you’ll work closely with senior leadership in a dynamic and high-performing environment.