Office Coordinator - Luxury Property Company | West London

Our client, a well-established and highly regarded luxury property company is looking for an Office Coordinator to join their friendly and supportive team!

This is a lovely and varied opportunity for someone who enjoys being at the heart of a busy office, supporting the team with a mixture of front-of-house responsibilities, administration and day-to-day office coordination. The successful candidate will play an integral role in ensuring the smooth running across two offices.

Our client are looking for someone polished, proactive and personable, who takes pride in their work and enjoys being part of a team.

Key Responsibilities:

• Acting as the first point of contact for clients and visitors, ensuring a warm and professional welcome
• Managing incoming calls, emails and general enquiries, directing these to the appropriate team members
• Supporting the team with day-to-day administration and coordination
• Ensuring the offices and reception areas are always beautifully presented and running smoothly
• Managing property keys and maintaining accurate records
• Assisting with property listings, brochures, floor plans and marketing materials
• Maintaining and updating property databases and online portals
• Coordinating office supplies, deliveries, post and general office maintenance
• Preparing monthly reports, enquiry statistics and assisting with administrative projects
• Working closely with the wider team to ensure seamless communication and organisation across both offices
• Providing general administrative support to the Directors and Property Management teams

What we are looking for:

• A minimum of 6 months’ experience in an administrative, reception or office support role
• Excellent communication skills, both written and verbal, with a strong command of English
• A polished, professional and personable manner with confidence in a client-facing environment
• Exceptional organisational skills and meticulous attention to detail
• A proactive, enthusiastic and positive attitude with a willingness to go above and beyond
• Ability to multitask, prioritise and remain calm in a busy environment
• Someone who is confident, engaging and enjoys working with a variety of personalities
• Strong IT skills, including Microsoft Office
• A team player who is reliable, adaptable and happy to get stuck in!