Reception & Team Assistant - Private Equity Firm, Piccadilly Circus (PT or FT)

Salary: £26,000-£30,000 FTE (£21–£24,000 pro rata)
Hours: Monday-Thursday, 9am–5pm (part-time)
Full-time option: Monday-Friday, 9am–5pm may also be considered for the right candidate

We are looking for a warm, bubbly and highly personable Reception & Team Assistant to join a successful investment firm in central London.

This is a varied role combining front-of-house, junior administration and team support, but personality is just as important as experience. We’re looking for someone who is naturally outgoing, friendly and confident, enjoys being around people and will bring positive energy into the office every day.

You’ll be the welcoming face of the business, interacting with colleagues, senior stakeholders, visitors, contractors and external contacts, while also helping with the practical day-to-day running of the office.

This would particularly suit someone who enjoys being part of a small, sociable team and wants a role where they can genuinely get involved, rather than simply carrying out a set list of administrative tasks.

Responsibilities will include:

• Act as the welcoming and professional first point of contact for the organisation
• Greet and look after visitors, ensuring they receive a warm and friendly welcome
• Manage incoming calls, emails and general enquiries
• Keep reception and other front-facing areas organised, tidy and presentable
• Act as a point of contact for contractors and building-related matters
• Coordinate travel and accommodation arrangements when required
• Compile and submit monthly expense reports in line with company policy
• Build strong relationships with people at all levels, including colleagues, senior stakeholders and external contacts
• Support the planning and delivery of company and team events, including summer events, Christmas events, team lunches and dinners
• Get involved in the social side of the office and help create a positive team environment
• Provide general administrative and ad hoc support to the wider team as required
• Maintain a high level of confidentiality and discretion at all times

What we are looking for: 

• Ideally previous reception, team assistant or administrative experience
• Great attitude – bright, enthusiastic and willing to get stuck in, with the confidence and maturity to work in a professional investment environment
• A naturally friendly, positive and approachable manner
• Excellent written and spoken English
• Strong Microsoft Office skills
• Good organisational and time management skills
• A high level of attention to detail
• Flexibility and a willingness to help wherever needed
• A genuine enjoyment of being part of a team and contributing to office culture