Team Assistant – Property Investment Firm | Piccadilly Circus

We are seeking a highly organised and proactive Team Assistant to join a dynamic property investment team at a leading investment management firm based in Piccadilly Circus.

This is a fantastic opportunity to join a growing, close-knit team and provide broad administrative and operational support in a fast-paced, professional environment. The ideal candidate will be organised, personable and detail-focused, with the ability to manage multiple priorities and work proactively.

Responsibilities will include:

• Managing busy and often complex diaries, coordinating internal and external meetings and ensuring schedules run smoothly
• Coordinating travel arrangements, itineraries and logistics for meetings and business trips
• Preparing high-quality documents, presentations, reports and meeting materials, ensuring everything is accurate and professionally presented
• Supporting the team with property and investment-related documentation, including coordinating approvals and signatures
• Taking ownership of the team inbox, managing incoming enquiries and ensuring requests are dealt with promptly and efficiently
• Coordinating regular team, investor and client meetings, from scheduling through to preparing papers, refreshments and follow-up actions
• Assisting with the smooth running of client events, presentations and company functions
• Coordinating hospitality, catering and other arrangements for meetings and events
• Organising team events, away days, celebrations and social activities
• Managing client and staff gifting, from sourcing through to arranging delivery
• Working closely with colleagues and other assistants to provide seamless support across the wider business
• Providing ad hoc support on projects and initiatives across the team, using initiative to anticipate what needs to be done

What we are looking for: 

• Experience in a Team Assistant, Executive Assistant or similar administrative role
• Ideally experience within property, investment management, financial services or another professional services environment
• Exceptionally organised, with strong attention to detail and the ability to keep on top of multiple priorities
• Excellent written and verbal communication skills and is confident dealing with people at all levels
• Highly proficient in Microsoft Office, particularly Word, Excel, PowerPoint and Outlook
• A polished, professional and personable manner
• Proactive and naturally takes ownership, rather than waiting to be asked
• Comfortable handling confidential and commercially sensitive information
• Genuine team player who enjoys being hands-on and making things happen