Team Assistant - Boutique Investment Firm, Mayfair

We are seeking a highly organised and proactive Team Assistant to join a dynamic property finance team at a leading investment management firm based in Mayfair.

Newly created position, this is an amazing opportunity to support a close-knit team in a fast-paced, growth-oriented environment. The ideal candidate will have strong administrative skills, the ability to manage multiple priorities, and a keen eye for detail.

Responsibilities will include:

• Extensive diary management, including setting up meetings and coordinating travel arrangements
• Provide general administrative support such as editing and formatting documents, preparing meeting packs, scanning and photocopying for regular monthly and quarterly meetings
• Coordinating signatures for deals 
• Assist in organising regular monthly and quarterly meetings, ensuring all materials are prepared and distributed in a timely manner
• Co-manage the enquiry inbox
• Managing food and drink orders for awards and event attendees 
• Acting as a secondary resource and absence cover for the CEO’s EA
• Organising team social events
• Arrange gifts for clients and staff members
• Work closely with other Team Assistants to ensure seamless absence cover 

What we are looking for: 

• Ideally 2 years experience, preferably within financial services / corporate office
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook
• Ability to work proactively in a fast-paced environment and manage multiple tasks with discretion and professionalism
• Strong communication skills, with the ability to interact effectively at all levels of the organisation