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Office Manager / Team Assistant - Real Estate Investment Management Firm, City
Vacancy Description:
Our client, a forward-focused real estate investment management company based in the City, is seeking a super organised Office Manager / Team Assistant. This is a key role at the heart of the business, supporting all teams and ensuring the office runs smoothly day-to-day. You’ll be the first point of contact for visitors and suppliers, a trusted go-to for the wider team, and someone who takes pride in creating a positive, welcoming and efficient workplace.
We are looking for someone who is friendly, personable and naturally organised, with a proactive mindset and a consistently positive attitude.
Responsibilities will include:
- Manage diaries and coordinate schedules for the management team
- Provide general administrative support
- Arrange and book travel, accommodation, and transportation
- Act as first point of contact, answering calls promptly and professionally
- Book and manage meeting rooms and conference calls
- Handle incoming and outgoing mail, packages, and courier services
- Organise catering for client and board meetings
- Maintain office supplies and stationery at optimal levels
- Coordinate with IT support to manage operational needs
- Research and book external venues for offsite meetings as required
- Organise socials for the team, including Christmas party
- Ensure compliance with health and safety guidelines
What we are looking for:
- Ideally 2 years’ experience in office coordination, team assistance, or reception
- Impeccable written and verbal communication skills
- Excellent organisational and time management abilities
- Proven ability to juggle multiple tasks and priorities efficiently
- Confident, personable, and proactive attitude
- Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
Duration
Permanent
Location
London
Salary
£28,000 - £35,000 pa