Operations Coordinator - Newly Created Role, Boutique Finance - Piccadilly

Exciting opportunity to join a high-performing, collaborative team in a dynamic and growing boutique financial services firm based in Piccadilly Circus.

We are seeking an Operations Coordinator to join a wonderful team in a newly created position, designed to support the smooth running of the office and provide administrative support internally.

This is an exceptional opportunity to join a prestigious and well-established investment firm that values teamwork, innovation, and a supportive culture. The firm is known for its strong reputation, collaborative environment, and commitment to excellence. 

Responsibilities will include: 

• Ensure the day-to-day operations of the office run seamlessly, including liaising with suppliers, managing office supplies, and maintaining a professional workspace
• Assist and independently manage projects as required to see through a new office fit out and office move
• Assist with onboarding new employees, including setting up workstations and providing necessary resources
• Ensure the Health and Safety schedule is managed and assessments are carried out 
• Assist in the smooth running of the Front of House operations /act as a backup support for the FOH function when required
• Provide general admin support to the team, partners and senior leadership with scheduling, travel arrangements and expenses
• Set up meeting rooms and manage the room calendars
• Maintain accurate records and files, including trackers and expenses
• Serve as a point of contact for internal and external communications, ensuring effective information flow 
• Organise internal and external meetings, book venues, and oversee logistics for team events, client meetings, and offsites 

What We’re Looking For: 

• Ideally 2 – 3 years’ experience in an office coordination, administration, or executive support role within a corporate or professional services environment
• Exceptional organisational skills with the ability to multitask and prioritise in a fast-paced setting
• Strong communication and interpersonal skills, able to engage confidently with stakeholders at all levels
• A proactive and problem-solving mindset, with a keen eye for detail and process improvement.
• Ability to work independently while also being a team player in a highly collaborative environment
• Discretion and professionalism when handling confidential information