Receptionist / Office Assistant - Boutique Financial Services, Mayfair

Our client, a forward-thinking boutique financial services firm, is seeking a polished and proactive Receptionist / Office Assistant to join their close-knit team. 

This is a key Front of House role, working across two offices, where you’ll be the first point of contact for clients, visitors and suppliers while supporting the smooth day-to-day running of the office. You’ll take pride in creating a welcoming, organised and professional environment and enjoy being at the heart of a very busy office.

Key responsibilities include:

• Managing the switchboard and acting as the main point of contact for incoming calls
• Providing a warm, professional welcome to all visitors
• Coordinating meeting rooms and ensuring spaces are prepared and well maintained
• Setting up conference calls
• Ordering lunches, serving refreshments and supporting meetings and events
• Handling post, couriers, binding and general administration
• Collating daily guest lists using Excel
• Supporting the Office Manager with office coordination and contractor management
• Maintaining office inventory and placing orders across two offices
• Ensuring the reception area remains tidy and presentable at all times
• Flexibility to work across offices when required

What we are looking for:

• Ideally 1-2 years’ experience in a receptionist or office support role in a corporate office
• Highly organised with excellent communication skills
• Professional, well-presented with a strong telephone manner
• Proactive, reliable and comfortable taking initiative
• Confident using Word, Excel and Outlook
• A collaborative team player who thrives in a fast-paced environment
• Strong attention to detail with the ability to prioritise effectively

This is a great opportunity for someone who enjoys responsibility, variety and being a key part of a collaborative office culture!