Accounts Assistant - Creative Agency, Central London

A dynamic, fast-growing creative agency is seeking a highly organised and detail-driven Accounts Assistant to join its London team. Supporting both the production and finance functions, this role plays a key part in keeping daily operations running smoothly and efficiently.

This is an excellent opportunity for someone with strong attention to detail, a proactive mindset, and a genuine passion for accuracy. As the business continues to evolve and expand, there is significant room for professional development and long-term career growth.

• Prepare, post, and issue client invoices accurately and promptly
• Handle client queries relating to invoices and payments 
• Complete client forms and customer portal setups in partnership
• Provide daily updates on payments received and weekly updates
• Work closely with production to ensure timely invoicing, including leading weekly review meetings, setting the agenda, and issuing follow-up actions
• Perform weekly supplier statement reconciliations and prepare payment runs with remittance advices
• Create and send recharge invoices for expenses, maintaining accurate trackers (with support from the Finance Manager)
• Prepare quarterly statements and raise any concerns or proposals for resolution
• Manage studio budgets and expenditure, processing invoices and maintaining clear records
• Assist with monthly budget projections and reconciliations across the London team
• Support the introduction of new processes and cost-saving initiatives
• Liaise with IT to maintain smooth studio operations, overseeing software updates, security, and password management, ensuring spend aligns with business priorities
• Build strong, professional relationships with artists, clients, and suppliers

What we are looking for:

• Experience in an Accounts Assistant or similar finance role
• Background in production finance or artist management finance is advantageous
• Sound understanding of basic accounting principles
• High level of accuracy and attention to detail
• Strong proficiency in accounting software and Microsoft Office, particularly Excel
• Excellent organisational and time-management skills
• Confident communication and stakeholder-management abilities
• Proactive attitude with strong problem-solving skills.
• Experience with QuickBooks; familiarity with ApprovalMax is beneficial