Executive Assistant / Office Manager - Global Tech Investment Firm, West London

Our client a global technology-focused investment firm, is looking for a brilliant EA/Office Manager to join the team on a one-year FTC covering maternity. We are looking for a superstar EA who possesses confidence, agility and can act as a strategic thinker and forward plan. You will need to have first class communication skills and will be able to input ideas. As the go-to person you will enjoy being the lynchpin of the office and will be able to juggle multiple tasks at once. 

Responsibilities include but are not limited to: 

• Management of extensive travel often with last minute changes – organisation of any travel requirements including flights, hotels and tickets 
• Diary management – scheduling management for two team members as well as coordinating with peers to schedule from other offices 
• Event Management – organisation of any team socials, internal dinners, drinks or networking 
• Meeting and greeting visitors 
• Meeting planning and/or scheduling, often with overseas clients and contacts at all levels 
• Expense reporting 
• Assisting with general office management – ordering supplies, opening and distribution of post, stationery ordering and managing any vendors who service the office (cleaners, energy, network, etc.) 
• Be the main point of contact on a day to day basis for all admin/office queries

What we are looking for: 

• Similar experience working as an EA/Office Manager  
• Experience with planning heavy travel 
• Calm, upbeat and unflappable 
• Ability to demonstrate initiative, flexible and proactive approach 
• Ability to plan, prioritise and organise 
• Exceptional communication skills, both written and verbal 
• Exceptional attention to detail and organisational skills 
• Exceptional follow through 
• Ability to work independently 
• Adhere to discretion sincerely 
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint